V. Support Services and Miscellaneous Information

L. Office of Communications

The Office of Communications has responsibility for campus and external communications, publications, and media relations.

1. External Communication The Colgate Scene is the University's regular link to some 40,000 alumni, parents of undergraduates, and friends. It is also distributed to faculty and seniors and, periodically, to prospective students. Since the paper's purpose is to provide an accurate, rounded, and vivid picture of Colgate, faculty contributions of writing, story ideas, photography, and graphics are strongly encouraged. Contributions may include such subjects as faculty or student profiles, book reviews and essays on special courses, programs or events of special interest that are noteworthy at Colgate. Faculty members interested in contributing to The Colgate Scene should contact the Director or Assistant Director of Communications.

2. Publications The Colgate University Catalogue, student and staff directories, reports of the President and Treasurer, Faculty Handbook, and Student Handbook are all produced with the assistance of the Office of Communications. Advice on publications projects should be sought early in the planning stages from the Assistant Director of Communications for Publications.

3. Printing The Office of Communications, in coordination with the Office of University Printing, has facilities for the design and layout of brochures, booklets, programs, and posters. Routine publications for the on-campus community may be arranged directly with University Printing in the O'Connor Campus Center where typesetting and layout services are available. Publications requiring editorial and design service should be arranged through the Assistant Director of Communications for Publications.

4. Media Relations The Office of Communications prepares releases on faculty grants, research projects, study groups, and other subjects for local and national news media. Faculty members are urged to notify the office of newsworthy happenings or feature story possibilities for release to the media and other outlets. The office maintains a file of faculty vitae and will send biographical material and photographs as requested when a faculty member is to be a speaker at a meeting. Faculty members are urged to advise the director of potential newsworthy areas of their expertise.

5. Photographic Services The Office of Communications supports photography for publicity and University publications.

The Technical Photographer and the Instructional Media Center provide photography in support of academic teaching, research, and journal publications. Such academic work as slide copies or instructional slides may be brought directly to the Instructional Media Center. Advice on academic photography projects may be obtained from the Instructional Media Center or the photo technician. Users will be billed for the cost of materials.

6. Calendar of Events The University publishes a weekly calendar of events, Colgate This Week, when the college is in session. The procedure for listing events in the calendar is as follows: (a) In order to avoid scheduling conflicts, the first step in organizing campus events is to check with the Office of Communications before setting a firm date for the particular event. This should be done as early as possible in the planning stages. (b) Once it is determined that a proposed date is clear of conflicts, the event may be scheduled and should be reported to the Office of Communications. Faculty should check with that office for deadlines for submission of information.

7. World Wide Web Colgate This Week, The Colgate Scene, press releases and other items of general interest are also available through the university's home page: www.colgate.edu.