A. Office of Corporate, Foundation, and Government Relations

The Office of Corporate, Foundation, and Government Relations is part of the Division of University Relations. The Director of Corporate, Foundation, and Government Relations also serves as a liaison between the Division and the Dean's Office in matters concerning support for academic programs and research. In this capacity, the Director is responsible for the coordination of all grant proposals to foundations, corporations, and state and federal agencies. The office works with faculty members and administrators to identify potential funding sources for projects and programs, to develop and write proposals for building, equipment, and program grants, and to coordinate the submission of institutional proposals. The office disseminates to the faculty information about potential funding sources, maintains a small library of reference works listing grants sources, which faculty members are invited to use, and maintains a web site with resources for faculty at http://offices.colgate.edu/grants/.

The following procedure has been established for submission of all institutional¹ grant applications to foundations, corporations, or government agencies: All faculty-initiated proposals must be approved by the department chair, division director, and Dean of the Faculty before they are forwarded to the Office of Corporate, Foundation, and Government Relations (administrative proposals should be approved by the senior administrator in the individual's area). A cover sheet with the signature of the department chair, the division director, and the Dean of the Faculty must be attached to the proposal when it is sent to the Office of Corporate, Foundation, and Government Relations. The Office of Corporate, Foundation, and Government Relations will review the proposal for compliance to University policy, will forward the proposal to the Treasurer and Controller for review, and will notify the faculty member or administrator submitting the proposal when all approvals and signatures have been obtained. One week must be allowed before the intended mailing date (not one week before the agency's deadline) for approval of the proposal by these offices. The Office of Corporate, Foundation, and Government Relations will send copies of the signed cover sheet to all signatories when the application is complete.

The Office of Corporate, Foundation, and Government Relations is the "Office of Record" for all proposals. On file in the Office of Corporate, Foundation, and Government Relations there should be a copy of the proposal, an acceptance or rejection letter from the grant source, copies of all correspondence pertaining to the proposal, and a copy of all progress and final reports to the grants source. The cooperation of faculty members in forwarding these materials to the Office of Corporate, Foundation, and Government Relations is vitally important in the administration of every grant. Faculty members are responsible for submitting all performance progress reports and a final report to the grant source. They are also responsible for developing and submitting, with the Controller's assistance, any financial reports that may be required.

In applying for grants, faculty members must consult the Office of Corporate, Foundation, and Government Relations before preparing the proposal or contacting the grant source to make certain there is no conflict with any other proposal submitted from Colgate. In preparing a budget, faculty should be sure to consult the "Guidelines for Preparing Grant Proposal Budgets" circulated by the office each fall and available on the Grants Office web site.